Artificial Intelligence (AI) Policy

Policy on the Use of Generative AI and AI-Assisted Technologies

DINAMISIA: Jurnal Pengabdian Kepada Masyarakat, published by the Institute for Research and Community Service (LPPM), Universitas Lancang Kuning, recognizes the increasing use of generative artificial intelligence (AI) and AI-assisted technologies in academic research, scholarly publishing, community engagement, and community service activities.

DINAMISIA supports the responsible and ethical use of AI technologies when they enhance scholarly communication, research quality, and the dissemination of knowledge without replacing human intellectual contributions, professional judgment, academic integrity, or accountability.

As a peer-reviewed journal focusing on community service, community empowerment, applied research, and the practical implementation of scientific knowledge, DINAMISIA is committed to ensuring that AI-assisted content remains accurate, transparent, verifiable, and consistent with accepted standards of publication ethics.

This policy applies to all authors, reviewers, and editors involved in the publication process.

1. Use of AI by Authors

Authors may use generative AI and AI-assisted technologies to support manuscript preparation and scholarly activities, provided that such technologies are used responsibly and remain under meaningful human supervision.

Permitted uses include:

  • Improving language, grammar, spelling, clarity, and readability.

  • Assisting with manuscript organization, formatting, and restructuring.

  • Supporting literature searches and preliminary information discovery.

  • Assisting with idea generation and preliminary conceptual development.

  • Supporting data processing, statistical analysis, programming, and computational tasks, subject to appropriate verification.

  • Assisting with the development of educational materials, training resources, and community engagement materials.

  • Supporting other technical activities that do not replace the authors' intellectual contributions.

However, AI-generated content must not substitute for the authors' independent scholarly reasoning, interpretation, methodological decisions, or critical analysis.

Authors are fully responsible for the accuracy, originality, integrity, and validity of all submitted content, regardless of whether AI technologies were used during manuscript preparation.

Authors must:

  • Critically review, verify, and edit all AI-generated or AI-assisted content.

  • Ensure that all references and citations are genuine, accurate, relevant, and verifiable.

  • Verify factual statements, statistical findings, quotations, and interpretations.

  • Ensure that the manuscript reflects the authors' original intellectual contributions.

  • Protect confidential information, personal data, and unpublished research materials.

  • Comply with applicable copyright, intellectual property, data protection, and research ethics requirements.

  • Ensure that descriptions of community service activities accurately reflect activities that were actually conducted.

The authors, rather than the AI tools, bear full responsibility for the submitted manuscript.

2. AI-Generated or Fabricated References

DINAMISIA places particular emphasis on the accuracy and integrity of scholarly references.

Authors must verify that every reference cited in the manuscript exists, accurately represents the original publication, and is relevant to the statement or argument it supports.

AI-generated references must not be included without verification against reliable academic sources.

The following practices are strictly prohibited:

  • Including fabricated or nonexistent references.

  • Providing incorrect or misleading bibliographic information.

  • Using fabricated Digital Object Identifiers (DOIs).

  • Citing publications that do not support the claims presented.

  • Presenting AI-generated quotations as authentic quotations without verification.

Authors are encouraged to provide valid DOIs or other persistent identifiers when available.

The DINAMISIA Editorial Team reserves the right to verify references during initial editorial screening, peer review, and production.

Manuscripts containing fabricated, misleading, or systematically unverifiable references may be rejected or withdrawn from the editorial process.

If such issues are discovered after publication, DINAMISIA may initiate appropriate post-publication procedures, including corrections, expressions of concern, or retractions, in accordance with its publication ethics policies.

3. Disclosure of AI Use

DINAMISIA requires authors to transparently disclose any substantive use of generative AI or AI-assisted technologies during manuscript preparation.

The disclosure must identify:

  1. The name of the AI tool or service used.

  2. The purpose and scope of its use.

  3. Confirmation that the authors reviewed, verified, and edited the AI-assisted content.

  4. Confirmation that the authors accept full responsibility for the final manuscript.

The disclosure should be included in a dedicated section entitled Declaration of Generative AI and AI-Assisted Technologies, preferably before the References section.

Recommended Declaration

Declaration of Generative AI and AI-Assisted Technologies

During the preparation of this manuscript, the author(s) used [NAME OF AI TOOL/SERVICE] for [PURPOSE OF USE]. The author(s) subsequently reviewed, verified, and edited the AI-assisted content and take full responsibility for the accuracy, originality, integrity, and final content of the manuscript.

Where generative AI was used solely for basic spelling, grammar, or minor language corrections without generating substantive scholarly content, a declaration is not required.

Authors who did not use generative AI or AI-assisted technologies are not required to provide a declaration.

4. Use of AI as an Author

Generative AI systems and AI-assisted technologies cannot be listed as authors or co-authors of manuscripts submitted to DINAMISIA.

Authorship requires substantial intellectual contribution, responsibility for the accuracy and integrity of the work, approval of the final manuscript, and accountability for the published findings.

AI systems cannot independently fulfill these responsibilities.

Therefore, only individuals who meet the journal's authorship criteria may be listed as authors.

5. Use of AI in Research and Community Service Methods

DINAMISIA recognizes that artificial intelligence may be used not only in manuscript preparation but also as part of research methodologies, community service interventions, educational programs, community empowerment initiatives, and technology-based solutions.

When AI is used as an integral component of the methodology or community service activities, authors must clearly explain its role in the Methods section.

Where applicable, authors should report:

  • The name and developer of the AI model or technology.

  • The model version or relevant technical specifications.

  • The purpose of using AI in the research or community service activities.

  • The procedures for implementing the AI technology.

  • Relevant prompts, configurations, or analytical procedures necessary for reproducibility.

  • Procedures for validating or evaluating AI-generated outputs.

  • The role of human supervision and verification.

  • Relevant limitations, ethical considerations, and data protection measures.

For community service manuscripts, authors must clearly distinguish between activities conducted directly by the community service team and activities supported by AI technologies.

AI must not be used to fabricate or exaggerate community engagement activities, participant involvement, program implementation, intervention outcomes, or the impact of community service programs.

The use of AI in community service activities is acceptable when appropriately documented, ethically implemented, and consistent with the objectives of the program.

6. AI-Generated Figures, Images, and Data Visualizations

DINAMISIA permits the responsible use of AI-assisted technologies for creating explanatory illustrations, conceptual diagrams, educational materials, workflows, and data visualizations, provided that their use is transparent and does not compromise scholarly integrity.

AI technologies must never be used to fabricate, manipulate, invent, or misrepresent research data, community service activities, empirical evidence, or program outcomes.

In particular:

  • AI-generated images must not be presented as authentic photographs of community service activities.

  • AI-generated photographs must not be used as evidence of participant attendance, training sessions, field observations, community engagement, or program implementation.

  • AI must not be used to fabricate pre-test or post-test results, evaluation findings, participant responses, or statistical outcomes.

  • AI-assisted charts and visualizations must accurately represent genuine underlying data.

  • AI-generated conceptual illustrations must be clearly identified when their nature or origin could otherwise be misleading.

  • Authors must ensure that all visual materials comply with applicable copyright, licensing, and intellectual property requirements.

Where AI is substantively used to generate explanatory figures or illustrations, authors must disclose the relevant AI tool and its purpose.

All documentation of community service activities, including photographs and supporting evidence, must accurately represent actual events and activities.

7. Use of AI by Reviewers

All manuscripts submitted to DINAMISIA must be treated as confidential documents.

Reviewers must not upload, transmit, copy, or disclose submitted manuscripts or confidential manuscript content to publicly accessible or non-private generative AI systems.

This restriction includes:

  • Complete manuscripts or substantial manuscript excerpts.

  • Abstracts, tables, and figures.

  • Unpublished research findings and datasets.

  • Community service documentation and participant information.

  • Supplementary materials.

  • Confidential information obtained during peer review.

The use of generative AI must not replace the reviewer's independent scholarly judgment.

Reviewers remain personally responsible for evaluating:

  • The originality and scholarly contribution of the manuscript.

  • The relevance and significance of the community service program.

  • The appropriateness of the methodology.

  • The validity and reliability of the reported results.

  • The effectiveness of community service activities and their demonstrated outcomes.

  • The quality of discussion, conclusions, and references.

  • The overall suitability of the manuscript for publication.

AI may be used only for limited supportive purposes that do not compromise confidentiality, such as improving the language of independently prepared review reports or conducting general background literature searches without revealing confidential manuscript information.

Final recommendations must reflect the reviewer's own professional and academic judgment.

8. Use of AI by Editors

Editors of DINAMISIA must uphold the principles of confidentiality, independence, fairness, and academic integrity throughout the editorial process.

Editors must not upload or disclose submitted manuscripts, unpublished research data, or confidential editorial information to publicly accessible or non-private generative AI systems.

AI-assisted technologies may be used for limited editorial or administrative activities, including:

  • Improving the language and clarity of editorial correspondence.

  • Supporting non-confidential literature searches.

  • Assisting with administrative documentation.

  • Supporting technical and formatting checks.

  • Assisting in identifying potential reviewers using publicly available professional information.

  • Supporting other administrative tasks that do not compromise confidentiality or editorial independence.

However, AI systems must not independently determine whether a manuscript should be accepted, revised, or rejected.

All editorial decisions must remain under the responsibility of qualified human editors and be based on scholarly merit, peer-review findings, publication ethics, and the journal's editorial policies.

9. Confidentiality and Data Protection

Authors, reviewers, and editors must ensure that their use of AI technologies complies with applicable confidentiality, privacy, intellectual property, and research ethics requirements.

Special attention must be given to information obtained from community service activities, including:

  • Personal information about community members and participants.

  • Participant identities and contact information.

  • Interview recordings, questionnaires, and survey responses.

  • Photographs and audiovisual documentation.

  • Information relating to children or vulnerable populations.

  • Confidential institutional or organizational information.

  • Unpublished research data and proprietary materials.

Such information must not be uploaded to third-party AI platforms without an appropriate lawful basis, relevant permissions, and adequate privacy and security safeguards.

Authors must ensure that AI-assisted processing of community-related data does not violate participant confidentiality or applicable ethical requirements.

Users are responsible for reviewing the privacy policies, data processing practices, and terms of service of AI tools before using them.

10. Unacceptable Uses of Generative AI

DINAMISIA considers the following practices unacceptable and potentially constituting violations of publication ethics:

  1. Generating substantial scholarly content without meaningful human intellectual contribution, review, or verification.

  2. Presenting AI-generated analysis, findings, or interpretations as independently conducted scholarly work without appropriate verification or required disclosure.

  3. Fabricating references, citations, quotations, research data, or empirical evidence.

  4. Generating false descriptions of community service activities or program implementation.

  5. Creating artificial participant records, attendance lists, survey responses, or evaluation results.

  6. Presenting AI-generated photographs or illustrations as authentic evidence of community service activities.

  7. Manipulating research findings or community service outcomes to exaggerate program effectiveness.

  8. Using AI to conceal plagiarism, duplicate publication, or other forms of academic misconduct.

  9. Listing AI tools or systems as authors or co-authors.

  10. Failing to disclose substantive AI use when disclosure is required.

  11. Uploading confidential manuscripts or participant information to unauthorized AI systems.

  12. Using AI-generated assessments as a substitute for independent reviewer or editor judgment.

Suspected violations may be investigated by the DINAMISIA Editorial Team.

Depending on the nature and severity of the violation, appropriate actions may include requests for clarification or correction, manuscript rejection, withdrawal from the editorial process, publication of an expression of concern, retraction, or other measures consistent with the journal's publication ethics policies.

11. Policy Updates

DINAMISIA recognizes that generative AI technologies, ethical standards, and scholarly publishing practices continue to evolve.

Accordingly, DINAMISIA: Jurnal Pengabdian Kepada Masyarakat reserves the right to review, revise, and update this policy periodically to reflect developments in artificial intelligence, research integrity, publication ethics, and responsible scholarly communication.

Authors, reviewers, and editors are responsible for consulting the most recent version of this policy available on the official DINAMISIA journal website.