Peer Reviewing Guidelines
PRINCIPLES TO UPHOLD
Elsya Journal's peer review process is double blind to avoid conflict of interests and discriminination of nationality/gender/belief. We advise reviewers to not write their names or afiliations in their feedback comments. Although you may recommend authors to cite your papers (if relevant), please also recommend other relevant studies that you do not own to avoid clearly revealing your identity to the author.
As reviewers, your aim is to provide authors with constructive feedback so that they can make improvements to their work. Keep in mind that the manuscript sent to you is a privileged confidential document. This means that you cannot use the information obtained during the peer-review process for your own or any other person or organisation's advantage or disadvantage.
When you receive an email request for review, you will have 7 days to login to your account and declare whether you 'accept' or 'decline' review request. You will receive the necessary information of the manuscript (title, abstract, keywords) and you will be asked to declare any competing interests. Elsya Journal only assigns one reviewer with 1-2 manuscripts at a time, although reviewers may request to review more manuscripts via email or For Editor Only comment.
After you accept the review request, you will have additional 14 days to complete and submit your review. Once you have submitted your review, we will send you a PDF file of Certificate of Appreciation (which you can freely use to enhance your track record).
If you have not submitted a review after 14 days have passed, we will either send you an email reminder and extend the deadline by one week or inform you that we have decided to cancel our request. Reviewers who have accepted the request but could not complete it within the deadline due to circumstances may email the managing editor at email@example.com to request a deadline extension by an additional two weeks. This extension request can only be done once for every manuscript.
We ask reviewers who decide to decline the request to inform us their reasons. If it is due to a mismatch of topic/area of expertise, we will take your preferences into our account in our future requests. In the case of heavy workload or simply having no time, we will take note of it too and hold off from requesting your assistance for the next four weeks.
Use the Comment function on Microsoft Word to enter your comments. Go to your Microsoft Word's General Option settings to ensure that the username of your Word software will not declare or reveal your identity to the author, as per the double-blind peer review policy.
Use the Track Change function if you are editing the body text directly so that the authors will know whether or not you have made changes in their manuscripts.
Please prioritise suggesting solutions and crafting constructive feedback beyond simply informing the authors "what introduction should cover" or "discussion should be like". Remember that authors will welcome positive feedback as well as valuable criticism from you.
EVALUATION GUIDELINE IN THE JOURNAL SYSTEM
In making your report, please ensure that you provide a clear verdict on the paper:
- Accept Submission (If you think that the manuscript is close to perfect and little revision is needed; detailed comments to justify the quality will be required)
- Revisions revisions required (Minor Revisions; the revised manuscript will not normally be returned to you for checking)
- Resubmit for Review (Major Revisions; you will normally receive the revised manuscript for re-review)
- Resubmit Elsewhere (If you think the manuscript does not fit into Elsya Journal's focus and scope, nevermind if the manuscript's quality is acceptable or not)
- Rejected (If you found that the manuscript contains too many errors or violates the publication ethics)
Your review will help the Editor decide whether or not to publish the article. You should try to answer these questions in either or both the comment box to the Author or the Editor. Your answers can go through all questions systematically or in summary form, as long as your overall impression of the manuscript's eligibility for future publication is clear.
- Does the manuscript provide insight into an important issue, especially a recent issue?
- Does the manuscript present their research gaps and novelty clearly?
- Is the manuscript interesting for and has a significant chance of being cited by an international audience?
- Does the results from the manuscript stimulate new, important questions?
AFTER SUBMISSION OF REVIEW
The editor will evaluate your report and the manuscript. In 1-5 days, we will send you a Certificate of Appreciation for the manuscript as our form of appreciation. If you are a first-time reviewer for Elsya Journal, we will add your name, affiliation and track record in the Editors page.
We will also recommend you to submit your email of acknowledgement and certificate to Publons (firstname.lastname@example.org) so that your record of accomplishment as a Reviewer is traceable. Last but not least, we highly appreciate it if you would endorse Elsya Journal in Publons.
If you have further insight or need rectify part of your review, you may Add a Discussion in the journal system or email the Journal Manager. The Editor or Section Editor will correspond with you.
Depending on the manuscript's revision, if an additional round of review is needed, we may request you to review the paper for a second time, but not more unless you inform us that you are willing to.