Pemeliharaan Arsip Dinamis di Bagian Sekretariat Rumah Sakit Roemani Muhammadiyah Kota Semarang
DOI:
https://doi.org/10.31849/pb.v12i1.10713Keywords:
archives, maintenance, secretariatAbstract
The role of archives is of great significance for both government and private institutions. However, the maintenance of archives in the Secretariat of Roemani Muhammdiyah Hospital, Semarang City faces challenges, including the lack of adequate archive storage space. The objective of this study is to analyse the maintenance of dynamic archives carried out by the secretariat of Roemani Muhammdiyah Hospital, Semarang City. The research method is qualitative, with data collected through interviews. The data sources for this research were seven informants. The data analysis was conducted through the following steps: data collection, data reduction, data presentation, and conclusion drawing. The findings of this study demonstrate that the maintenance of dynamic archives at Roemani Muhammadiyah Hospital, Semarang City, has been conducted in accordance with the requisite standards. These include the provision of air conditioning facilities (air conditioner) to ensure the archive storage room is consistently maintained at a dry temperature, the utilisation of sufficient lighting and sunlight to facilitate adequate illumination, and the installation of air ventilation systems. The maintenance of dynamic archives at Roemani Muhammadiyah Hospital, Semarang City, has been carried out in accordance with the following measures: ventilation, the use of insecticide, the implementation of preventative measures (for example, the prohibition of food and even smoking bans for other section employees), the maintenance of archives in an optimal state through the utilisation of suitable storage facilities (for example, boxes and filing cabinets), and the regular cleaning of filing cabinets and archive storage rooms. It can be concluded that the maintenance of dynamic archives at the secretariat section of Roemani Muhammadiyah Hospital, Semarang City has been carried out effectively. This includes the maintenance of the archive storage room, the use of insect poison, the implementation of preventive measures, the location and place of the archive, and the condition of the archive. The implementation of dynamic archive maintenance at Roemani Muhammadiyah Hospital, Semarang City is hindered by a lack of archive storage space, the absence of preventive measures, and the unavailability of air humidity measuring devices (hygrotermometers). In response to these challenges, the proposal has been made to add an archive.
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