Analisis Pengelolaan Arsip Dinamis pada Instansi Pemerintah Daerah: Studi Kasus Dinas Lingkungan Hidup dan Kebersihan Kota Pekanbaru
DOI:
https://doi.org/10.31849/f267py50Keywords:
Records management , Dynamic records , DLHK Pekanbaru , Archival management , Local governmenAbstract
This study analyzes dynamic archive management at the Department of Environment and Sanitation (DLHK) Pekanbaru City, focusing on the Environmental Compliance and Management Division. Using descriptive qualitative methods with observation, interviews, and documentation, this research examines archive creation, utilization, maintenance, and disposal processes. The findings reveal that DLHK follows applicable regulations including Law No. 43/2009 on Archives and Pekanbaru Mayor Regulations on Official Document Management, Archive Classification Codes, and Archive Retention Schedules. However, implementation faces significant challenges including limited skilled human resources, inadequate storage facilities, lack of standardized procedures, and suboptimal security classification systems. The 10-year retention schedule and formal disposal procedures demonstrate regulatory compliance, yet operational constraints hinder optimal archive management. Archive creation follows established procedures with 1-7 days processing time, while maintenance utilizes quality equipment and SRIKANDI digital platform. Disposal activities are conducted collaboratively with comprehensive documentation including disposal certificates containing destruction dates, archive types, committee members, methods, legal basis, and witness signatures. Key barriers include insufficient archival education among staff, damaged facilities, inadequate storage space, and absence of formal local guidelines for security classification systems. This study recommends enhancing employee competency through continuous archival training, improving facilities infrastructure, developing comprehensive Standard Operating Procedures, strengthening digital archive implementation, and establishing formal local policies for archive security classification and access management to support effective and sustainable archive management in local government institutions.
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